Vagaro is built for multi-staff salons.
We're built for your chair.

Bring your clients in from a Vagaro export. Open Clients › Import and drop in the .csv or .xlsx file, up to 5,000 clients. ChairCal recognizes an export from Square, GlossGenius, Vagaro, or StyleSeat and matches its columns for you; for any other spreadsheet, you tell it which column is which. Names, mobile phones and emails come across, plus notes, last visit and visit count when your file has them. Opening alerts are opt-in — each client chooses to hear about cancellations when she books or replies YES to an invite you send.

Three big things. (1) Fill: you tap Send. Your regulars get the text a second apart. The first to tap gets 60 seconds to confirm, so nobody gets bumped mid-booking. Fill works for openings more than 12 hours out; same-day openings go through the waitlist. (2) Process Time: a haircut books inside another client's color processing window — same chair, hands free, another $65 on the books in the time you were already at the salon for. (3) Inbox: texts and emails for the same client land in one searchable thread on your side. Vagaro doesn't have Process Time or a unified inbox.

Because we built one tool that solves one problem — cancellation recovery — and does it well. Vagaro has POS, inventory, payroll, marketplace, gift cards — useful if you run a multi-chair salon. Most solo stylists don't use most of them. We charge less because we built less, on purpose.

If your bookings come through Instagram + your booking page and you don't need POS or marketplace listings in your booking tool — yes, switch and turn Vagaro off. If you rely on Vagaro for POS or multi-staff, run ChairCal alongside for now.