Her Book
Your regulars are booked
months ahead.
Put a regular in your book: every 6 weeks, Tuesdays at 10. ChairCal places each visit automatically, 14 weeks ahead. No manual rebooking. Her confirmation includes the whole series in one calendar file.
The problem with manual rebooking
You know Sarah comes every 6 weeks. Why book her every time?
Your best regulars have a pattern. Same time, same day, same interval. Booking each visit by hand — a checkout prompt, a confirmation, a calendar entry — adds up. Multiply that by your top 20 regulars and rebooking becomes a job.
Standing appointments let you set the pattern once. ChairCal handles the rest: placing visits ahead, sending reminders, handing her the whole series in one calendar file. She knows when she's coming. You know your book is full.
A client with a standing appointment doesn't have to remember to book. The next visit is already there. She's on the calendar, months ahead, because the system holds her place.
How it works
Four steps. Then it runs itself.
- 01
Put a regular in your book
Open a client, tap Add to your book. Pick her day (Tuesdays), her time (10 AM), and her cadence (every 6 weeks). That's it — she's in your book.
- 02
ChairCal places each visit automatically
The system projects her pattern 14 weeks ahead and books each slot on your calendar. When one visit finishes, the next one is already there. No manual rebooking, no "I forgot to book Sarah."
- 03
She gets a series calendar file
Her confirmation includes every upcoming visit in one calendar file. She adds it once and sees the whole series in Apple, Google, or Outlook — months of appointments, already set.
- 04
You see them grouped by day
Your book shows every standing appointment, grouped by weekday: Tuesdays at 10, Fridays at 2. One glance tells you who owns which slots.
Your book
See who owns which slots.
Your book groups every standing appointment by weekday. Tuesdays: Sarah at 10, Maya at 2. Fridays: Jess at 11. One view shows you which times are spoken for, which regulars are locked in, and how full your week really is.
When you're planning a vacation or adjusting hours, you can see exactly who needs a heads-up. When a new client wants Tuesdays at 10, you know it's Sarah's time before you double-book.
FAQ
Questions stylists ask first.
ChairCal warns you when you set it up. If a conflict appears later (you block the day, another booking lands there), the standing appointment shows as needing attention. You move it or skip that week — you're always in control.
Yes. Open the standing appointment and adjust her interval (every 4 weeks instead of 6, say). Future placements update; past visits stay as they were.
You can skip any single occurrence without ending the series. Or reschedule that one visit — the pattern continues from the new date if you want, or picks back up on the original rhythm.
14 weeks by default. Far enough that your calendar shows a real picture of what's coming, not so far that changes become a headache.
For regulars in your book, yes — the next visit is already there. Rebook at checkout is still useful for clients who aren't on a fixed pattern, or for one-off adjustments.
She sees every upcoming visit in her calendar file and gets a reminder before each one. She doesn't see the internal "standing appointment" object — just the visits it places.
Lock in your regulars. Try it free.
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